Your Business May Be Stronger Than Your Financial Statements Suggest.
If a bank has turned you down, or you think it would, start with what your numbers actually show. We find the gaps, help you address them in the right order and keep tracking progress—so your next financing decision has a stronger foundation.
- No credit pull to run the diagnostic
- Not a loan application
- Human review before lending recommendations
Paying a merchant cash advance daily or weekly? See what refinancing it looks like →
Money in. Money out. Room to move.
Sample data, not your financial results or a lender decision.
What is holding this file back
- Coverage is 1.12x; review the applicable lender target
- Two returned payments in 90 days
- Personal spending in the operating account
Next milestones
Revenue Doesn't Tell the Whole Story. Underwriting Does.
A lender needs a supported repayment story. We help distinguish what needs fixing from what simply needs explaining—with evidence.
Find my starting point →01Not enough left over for a new loan
Sales are not the same as cash available to repay debt. We compare compatible earnings periods, existing obligations and the proposed payment.
What to gatherTax returns, a current P&L, a complete debt schedule and receipts for potential one-time expenses.
02Too much already going to loan payments
Daily and weekly payments can drain working capital. Itemize every obligation before comparing a longer-term refinancing scenario.
What to gatherLoan agreements, current payoff letters and bank statements showing actual payments.
03Low balances, even when sales look strong
Average daily balance, negative days and deposit patterns show the cash cushion throughout the month—not just on statement day.
What to gatherComplete bank statements and daily balance data covering the same period.
04Books that are behind or do not match
Unreconciled books make earnings harder to verify. Separate personal and business activity and reconcile source records before packaging the file.
What to gatherCurrent P&L, balance sheet, tax returns and reconciliation records.
05MCA or expensive short-term debt
Map payment frequency, total repayment and current payoff amounts. Compare scenarios without assuming a replacement loan will be approved.
What to gatherAll advance agreements, payment schedules and verified payoff balances.
06Credit, collateral or missing paperwork
A strong business can still have program-specific gaps. Record what is verified, what is missing and who owns the next step.
What to gatherOwnership information, collateral records and the applicable program checklist.
Banks look at your average balance. Not just today's.
Average daily balance is the sum of each daily ending balance divided by the number of days. A strong statement-day balance can hide a thin operating cushion.
Reducing Your Tax Bill Shouldn't Blind You to Your Borrowing Capacity.
Work with your CPA and your capital team on the same picture. We do not change filed returns or promise tax outcomes; we make the financing implications visible.
Tax-only year-end planningLoan-aware planning with your CPA
Discuss prospective tax strategy and financing goals together. Do not rewrite filed results or assume deductions can simply be reversed.
Books that lag behindCurrent, reconciled financials
Match bank activity, books and tax records. Document differences rather than combining incompatible sources.
Guessing at payment capacityA clear view of debt coverage
List every payment and calculate cash-flow coverage using one consistent period and a supported earnings basis.
Applying before preparingAn evidence-backed plan first
Rank blockers, collect the missing documents and measure improvements before pursuing the right program.
Daily-payment debt as the defaultCompare structured repayment
Evaluate cash flow, payoff costs and total repayment—not only a headline rate or monthly payment.
A balance that falls near zeroA measured operating cushion
Track average balances and low-balance days. Set a realistic reserve target supported by operating cash flow.
Unsupported one-time expensesDocumented, reviewed adjustments
Potential add-backs need evidence and QC review; lender-specific treatment requires lender acceptance. Owner distributions are not automatic add-backs.
How much room is left after debt payments?
Debt service coverage compares supported annual cash flow with annual debt payments. Try an illustrative scenario; the applicable lender's method and target may differ.
From declined to bankable, and built to stay that way.
The work does not end with an application. Start with a baseline, build the plan and keep the habits that support healthier capital use.
Check the numbers
Establish a baseline from compatible financials, bank activity and debt.
Find the gaps
Separate financial blockers from missing evidence and program requirements.
Make the plan
Give each action an owner, target metric, evidence requirement and due date.
Track the progress
Review monthly changes, cash reserves, margins and completed milestones.
Find the right loan
Match reviewed facts to published requirements when the file is ready.
Keep it healthy
Continue monitoring and plan how capital supports the next business goal.
Steps 1–4 are supported by Capital OS: a working file, monthly reviews and goals you can track. Explore the software →
Mostly a packaging and verification task
Focused improvements and a track record
More sustained restructuring work
Build the foundation before seeking new debt
Readiness bands describe an advisory trajectory—not a promised approval date. The actual file uses verified evidence and QC review.
One plan, monthly check-ins, and better loan decisions.
Capital access and preparation belong together. Software keeps the evidence and goals connected; people help you decide what to work on next.
Full financial checkup
A clear picture of where you stand
- Revenue stability and earnings quality
- Gross and net margins with source evidence
- Cash reserves and debt-payment capacity
- Banking patterns, books and documentation gaps
Bank-ready books
A package a reviewer can follow
- Reconciled records and separated funds
- Receipts for legitimate adjustment candidates
- CPA coordination where applicable
- A source-linked, underwriter-ready package
Monthly bank monitoring
See the patterns, not just one balance
- Average daily balance and deposit trends
- Low balances, negative days and NSFs
- Debt payments, volatility and reserves
- Read-only connection or uploaded statements
Monthly action plan
A team, a target and a next step
- Working reviews with your account team
- Ranked goals with owners and dates
- Debt, reserve and documentation milestones
- Measure improvement against your baseline
A financial baseline you can understand
For operating businesses, QC's margin diagnostics use matched revenue and profit from the same period. These are health indicators—not universal lender approval rules.
| Metric | Concerning | Acceptable | Healthy | Very strong |
|---|---|---|---|---|
| Gross profit ÷ revenue | <10% | 10–<13% | 13–<18% | ≥18% |
| Net income ÷ revenue | <2% | 2–<3% | 3–<5% | ≥5% |
Missing values stay unknown. Property-only files use NOI, occupancy and DSCR instead of operating-business margin tiers.
Get your capital diagnostic.
Five short steps. A preliminary result on screen. No credit inquiry, no saved answers and no contact information required to explore.
See your starting point
This is calculated in your browser and is not saved. A real file uses verified documents and human review.
Self-reported inputs are educational and lower-confidence. A supported plan requires source documents, reconciliation and human review. You choose whether to continue to the secure intake.
Software and a team working on the same file.
See your own numbers in a walkthrough before you commit. Capital OS keeps monitoring, documents and the action plan together.
Starting at
Annual plans range from $4,999 to $25,000, based on business size and file complexity. Your scope and price are confirmed after a walkthrough.
Starting plan: save $1,249.76 (20%) against $6,248.76 billed monthly. That works out to $416.58 a month, billed once a year.
One business file. No self-serve signup: we review your file together and agree on the scope and quote before you authorize any charge.
A baseline plan, tailored to your file.
The starting plan includes the core tools and support below. Larger or more complex files receive a tailored quote, with the scope confirmed upfront.
- Your own account manager, and a working underwriter on the file
- One or two working sessions a month, scheduled with join links in the app
- A ranked plan of action with owners, target dates and the metric each step moves
- The full cockpit: score, EBITDA ladder, coverage, average daily balance, liquidity
- Unlimited document intake. Statements, returns, P&L, debt schedules, CSVs, ZIPs
- Read-only bank connection, statements refreshed every 30 days
- DSCR composition, with every obligation itemised and countable line by line
- Refinance workbench, so you can price retiring a lender before you commit
- Readiness across seven capital paths, plus the banking ladder
- Print-ready lender package whenever you need to hand the file to someone
Third-party costs (credit pulls, for example) are passed through at cost where they apply, and always with your authorisation first.
Questions before you start?
Do I need to be ready for a loan today?
No. Start by understanding your baseline: earnings, debt payments, banking behavior and documentation. The goal is to identify the gaps and work on a practical plan, whether your next funding request is near or further away.
What should I bring to the first review?
Bring the financial documents you already have: bank statements, a current profit-and-loss statement, tax returns and a list of debts and payments. Missing information becomes an evidence gap—not an invented number or an automatic negative result.
Is the diagnostic a credit decision?
No. Self-reported diagnostic results are educational and provisional. Evidence-backed readiness, document completion and program eligibility remain separate. Only an authorized underwriting or lender decision can establish approval.
A stronger financial foundation for the next move.
Know where you stand, choose the right work and track the progress with a team beside you.